Working at KUEC

Working at KUEC provides information designed to help faculty set up their classrooms and learn their way around campus.
 

Map of Campus

Find information on office and classroom locations, including floor plans for the Best Building, Regnier Hall and the Regents Center.

Faculty Parking

Parking at the Edwards Campus is free, and you may park anywhere.

Day Trip Travel Reimbursement

Edwards Campus/School of Professional Studies (SPS) Faculty and Staff

The University reimburses KU employees for mileage and required toll and parking expenses when driving a personal vehicle for official University business. 

  • Official University business may include traveling between campuses to teach, attend meetings, participate in training, or engage in other activities on behalf of the KU Edwards Campus or the School of Professional Studies.
  • Single-day trips consisting of only mileage, tolls, or parking do not require a Travel Authorization form.

Lawrence Faculty Teaching at KU Edwards Campus – Mileage Reimbursement

If your main office is on the Lawrence campus and you travel from Lawrence to KU Edwards Campus to teach, you can be reimbursed for your mileage. You will be reimbursed at the state of Kansas rate for a round-trip of 68 miles. 

Travel reimbursement requests should be submitted promptly after travel is completed. Please note that the KU Edwards Campus will not reimburse travel expenses submitted 60 days or more after the travel end date. To support timely processing and maintain compliance, employees who travel frequently are encouraged to submit reimbursement requests monthly. 

See the KU Edwards Day Trip Travel - Reimbursement Policy & Process

 

Facility Resources

Photocopies

Faculty mailboxes as well as the multifunction device for printing, copying, and scanning, have been moved to Regents Center 120A.

  • You will need your KU Employee ID Card with a magnetic swipe to access the mail/copy room. To acquire your card, go to the KU Card Center and follow the listed instructions. Once you receive a confirmation email that the ID is being created, respond to the Card Center letting them know that you would like your card sent to Edwards. Once the card arrives at Edwards, you will be contacted to pick it up at the Welcome Center in the Regents Center lobby.
  • An access code is required to use the photocopier. Check with your department to receive the access code. Each program will be billed on a quarterly basis for photocopies made at KU Edwards.

Hoteling offices

Hotel spaces are desks or partitioned cubicles that can be reserved by KU employees who do not have a designated workspace on campus due to their status as a hybrid or remote employee. On the Edwards Campus, these are located in Regents Center 125 and 131. Details on how to reserve a space and general use guidelines can be found here. Details on where the spaces are located and the features/attributes of each space can be found here. If you have questions, please contact the Assistant Director of Facility Services.

Main office

The Edwards Campus main office is located in Regnier Hall 170. For administrative assistance, contact Anna'Marie Sosa or Stephanie Hall.

Office supplies

Faculty and staff who have an office at the KU Edwards campus can order additional supplies through Anna'Marie Sosa or Stephanie Hall. Orders are placed on the first and fifteenth of the month.

 

KUEC Support

Accounting & Financial Services

Visit this site to review Edwards Campus financial and purchasing policies and to submit an Accounting Request for purchase authorization (PAR), travel authorization, or mileage reimbursement. 

Facilities Services

Use this link to request support from the KU Facilities Services team. Once there, use the Submit Service Request icon to submit a ticket.

Information Technology

Visit this site to request technical support on the KU Edwards campus and to find many useful request forms.

 

Classroom Setup

Classrooms & Breakout Rooms

Inquire about room assignments and necessary classroom materials.

Computer Labs

Reserve the thirty-seat PC lab by contacting the KU Edwards IT Support team at kuec_support@ku.edu. Requests are processed in the order received.

KU Edwards IT Mobile Laptop Cart

Designed to assist with online testing and virtual lab usage, IT has a mobile laptop cart equipped with 25 PC laptops. The laptops have the following software installed: Microsoft Windows 11, Adobe Acrobat Reader, Cisco AnyConnect VPN client, Microsoft Office 365 (including Teams and OneDrive), Mozilla Firefox, Google Chrome, Microsoft Edge, VLC Media Player, and Zoom client. If additional software is needed, please contact IT support.

 

Forms

Accounting Request Form

Use this form to submit a purchase authorization (PAR), travel authorization, or mileage reimbursement request, 

JCERT Time Certification eForm

Use this form to submit time certification for employees that are funded by JCERT in some percentage less than 100%.

Marketing Request Form

Fill out this form to contact the Edwards Campus Marketing team to submit a project request.

After-Hours Access Request Form (pdf)

Submit this form to request after-hours access to the Edwards Campus.

Edwards Data Request Form

Request assistance from the KU Edwards Campus Data Analyst.

Staff and Faculty Virtual Suggestion Box

Have an idea, question, or other feedback? Use this form to submit it to KUEC leadership.